Council on Foreign Relations

Assistant to Vice President, Meetings and Membership

Department
Meetings and Membership
New York
NY

Overview

The Assistant to Vice President, Meetings and Membership will be a member of CFR’s Meetings Program, which brings major international and domestic officials, thought leaders, and others together with CFR members over the course of more than 120 meetings each year.  This position is split between administrative support to the Vice President and supporting the activities of the Meetings and Membership Programs.  

The major responsibilities of this position will include (but are not limited to):

  • Providing administrative and logistical support to the vice president, including answering the phone, scheduling meetings and maintaining calendars, handling correspondence, and supporting ad-hoc projects.
  • Supporting the planning and implementation of events, including tracking responses and participation, preparing meeting and conference materials, updating meeting records in the database, and drafting thank you notes.
  • Tracking departmental expenses, managing corporate credit cards, and preparing payment vouchers.
  • Coordinating various departmental submissions, including a weekly report for the president, quarterly Board updates, and statistical reports.
  • Preparing background materials and coordinating logistics for external and internal meetings, including committees of the Board of the Directors.
  • Serving as a backup to managing departmental communications and processing membership dues during periods of high volume
  • Acting as a liaison between the vice president and departmental staff – prioritizing needs and flagging deadlines.
  • Maintaining departmental intranet pages and other online resources.
  • Staffing CFR events to assist with implementation and logistics.
  • Providing other general logistical and project support to department, including coordinating weekly staff meetings and grid of upcoming events.

Qualifications

  • Minimum of one year of experience providing administrative support to a senior executive.
  • Proven experience working with high level contacts.
  • Excellent judgment and discretion.
  • Excellent verbal and written communication skills, including exceptional proofreading and editing skills.
  • Outstanding organizational skills and attention to detail, including the ability to handle and prioritize multiple tasks.
  • Excellent computer skills, including MS Suite and database.
  • Flexible, dynamic, results-oriented individual who enjoys working on a team.
  • Ability to work flexible hours (many events are held over breakfast or in the evening).
  • BA in related field with high academic credentials, and interest in current foreign policy issues.
  • Experience in logistical aspects of program planning preferred.

About CFR

Founded in 1921, the Council on Foreign Relations (CFR) is a leading nonprofit membership organization, research center, and publisher, with headquarters in New York, an office in Washington, DC, and programs nationwide. It is dedicated to increasing America's understanding of the world and contributing ideas to U.S. foreign policy. CFR's 5,000+ members are leaders in international affairs and foreign policy. CFR also publishes Foreign Affairs, the preeminent magazine on global issues, and provides up-to-date information about the world and U.S. foreign policy on its award-winning website, CFR.org.

 

The Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.

 

The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background.

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