Council on Foreign Relations

Facility and Event Operations Assistant

Department
Facility and Event Operations
City
New York
State
NY

Overview

The headquarters for the Council on Foreign Relations is housed in the historic landmark Harold Pratt mansion as well as the state-of-the-art Peterson Conference Center. This combined space is used for several hundred Council meetings a year and is one of the most sought after locations in Manhattan to rent for corporate meetings, conferences, weddings, and other special events.


This position will work as part of a team to ensure smooth execution of events. This is an excellent opportunity to learn from a dedicated facilites and events team in a professional environment with good opportunities for growth.

The major responsibilities of this position will include (but are not limited to):

  • Interacting with vendors, clients, and event staff
  • Assisting with logistics prior to an event, such as checking on furniture set up, overseeing that rooms are properly cleaned and restrooms are stocked, and monitoring temperature set points
  • Managing the load in and load out of vendors such as caterers, florists, and photographers; including giving them direction and ensuring they are following CFR’s vendor procedures
  • Assisting with the physical setup and breakdown of event rooms upon request, including furniture, a/v equipment, and lighting
  • Cleaning and maintenance of public space and restrooms
  • Assisting with maintenance projects upon request
  • Providing post-event reports upon request
  • Standard hours are Wednesday through Sunday, 4:00 p.m. to 12:00 a.m. Business attire is mandatory for certain events

Qualifications

  • Prior experience in facilities, events, or hospitality
  • Outstanding professional demeanor and customer service skills
  • Excellent attention to detail
  • Strong verbal and written communication skills
  • Demonstrated ability to effectively work on a team as well as independently
  • Highest level of dependability and punctuality; proactive, flexible, and positive attitude required
  • Ability to handle heavy lifting in excess of 70 pounds (such as event furniture)
  • Availability to work a flexible and varied schedule, including evenings and weekends, as well as in the event of inclement weather
  • Prior experience with wood floor maintenance using a buffing machine
  • Basic mechanical and painting skills are a plus
  • Computer skills and ability to work with spreadsheets

 

About CFR

Founded in 1921, the Council on Foreign Relations (CFR) is a leading nonprofit membership organization, research center, and publisher, with headquarters in New York, an office in Washington, DC, and programs nationwide. It is dedicated to increasing America's understanding of the world and contributing ideas to U.S. foreign policy. CFR's 5,000+ members are leaders in international affairs and foreign policy. CFR also publishes Foreign Affairs, the preeminent magazine on global issues, and provides up-to-date information about the world and U.S. foreign policy on its award-winning website, CFR.org.

 

The Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.

 

The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background.

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