Council on Foreign Relations

Administrative Assistant, Executive Office

Executive Office
New York


The Administrative Assistant, Executive Office will work under the direction of the chief of staff to the president and the executive manager, office of the president; and will provide additional support to the chief financial officer. Qualified candidates will have related experience that required judgment, strong writing and editing ability, the ability to prioritize, and experience dealing with high profile individuals.

The major responsibilities of this position will include (but are not limited to):

  • Providing support to the executive manager, office of the president in matters including calendar maintenance, invitations, travel schedules, billing, and document management
  • Supporting the Executive Office staff on administrative matters, including scheduling, answering telephones, responding to requests for information, and interacting with other Council departments
  • Planning three Board of Directors meetings each year, including preparation of background materials, liaising with directors’ offices, and assisting with meeting minutes
  • Planning meetings of various committees of the CFR Board of Directors including preparing materials, taking notes, and summarizing the meetings in minutes
  • Proofreading and editing correspondence submitted by Council departments, including fundraising solicitation and acknowledgment letters, and donor reports
  • Coordinating CFR’s annual Board of Directors election, including candidate background research, preparing materials, and managing voting tool.
  • Managing CFR’s online store, including selecting, pricing, and testing products, creating and editing website pages, administering budget, and working with outside vendors
  • Creating and managing the Executive Office’s annual budget
  • Assisting the chief financial officer, the chief of staff, and the members of the Executive Office staff as needed for special projects


  • Bachelor of Arts, with high academic credentials; interest in and knowledge of current foreign policy issues
  • Two or more years of related administrative experience; preferably in a high profile organization. Corporate experience preferred
  • Excellent writing, editing, and proofreading skills
  • Outstanding written and verbal communication skills
  • Outstanding professional judgment and demeanor
  • Proficiency in word processing, Excel, and database management
  • Strong attention to detail and accuracy
  • Proven ability to work in a fast-paced environment, both independently and as part of a team
  • Proven ability to multitask and prioritize multiple tasks on deadline

About CFR

Founded in 1921, the Council on Foreign Relations (CFR) is a leading nonprofit membership organization, research center, and publisher, with headquarters in New York, an office in Washington, DC, and programs nationwide. It is dedicated to increasing America's understanding of the world and contributing ideas to U.S. foreign policy. CFR's 5,000+ members are leaders in international affairs and foreign policy. CFR also publishes Foreign Affairs, the preeminent magazine on global issues, and provides up-to-date information about the world and U.S. foreign policy on its award-winning website,


The Council on Foreign Relations offers a benefits package that is among the best offered by nonprofit institutions today, including an award-winning health and wellness program, an on-site fitness center, and generous leave policies and health insurance programs.


The Council on Foreign Relations is an equal opportunity employer and actively seeks candidates from a diverse background.


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